Add or Edit a Physical Inventory Batch

The Physical Inventory Batch page allows authorized users to enter and maintain batches of physical inventory for tracking and updating assets. Asset Service's Physical Inventory allows you to keep track of your organization's fixed assets. Physical inventory batches can be run as many times as you'd like. After the physical inventory batches are created, you can print and distribute worksheets to users to perform the inventory.

  1. Go to Financial Management > Asset Management > Physical Inventory.
  2. On the Physical Inventory Batch List page, click New to create a new physical inventory batch or click the Description hyperlink to open and edit an existing physical inventory batch.
  3. In Initiated Date, enter or select the date on which the inventory batch was initiated. The default is the current system date.
  4. In Responsible Department, select the department responsible for inventorying the assets. When running reports or inquires users will need this department.
  5. In Description, type the description of the batch.
  6. In Completed Date, enter or select the date the inventory was completed. In EDIT mode, this is the only date that can be modified. Click Save after changing the date.
  1. On the Classifications tab, select the classifications to which the physical inventory will be associated. In the Available Classifications box select and move the appropriate classification(s) to the Selected Classifications box. This list displays all classifications to which you have authority. You can use Ctrl+Click to select or deselect multiple classifications or Shift+Click to select a range of classifications.
  2. On the Departments tab, select the departments to which the physical inventory will be associated. In the Available Departments box select and move the appropriate department(s) to the Selected Departments box. This list displays all departments to which you have authority. You can use Ctrl+Click to select or deselect multiple departments or Shift+Click to select a range of departments.
  3. On the Locations tab, select the locations to which the physical inventory will be associated. In the Available Locations box select and move the appropriate location(s) to the Selected Locations box. This list displays all locations to which you have authority. You can use Ctrl+Click to select or deselect multiple locations or Shift+Click to select a range of locations.
  • To select multiple items randomly throughout the list, hold down CTRL while clicking each item.
  • To select multiple consecutive items, hold down SHIFT, and click the first item then the last item.

Click to move the selected item(s) from the Available box to the Selected box.

  • moves all items, selected or not, to the Selected box.
  • returns the selected items to the Available box.
  • returns all items to the Available box.
  1. After all the criteria has been selected click Build Results, which uses the selected criteria to generate physical inventory asset list. This button is hidden if you do not have Add rights to the Asset Management - Physical Inventory Process security component. After building results, the criteria on the screen will be grayed out, because the search criteria cannot be changed after the results have been built.
  2. Click Maintain Results to view and maintain the assets included in the physical inventory batch on the Physical Inventory Asset List page.

See also:

Physical Inventory Batch List

Asset Service

Edit an Asset

Add or Edit a Location